Document Control Specialist (Baku)

Job Responsibilities:


Organizing the proper receipt, storage, updating, and sharing of legal and official documents related to projects;
Monitoring compliance with established document formats and document exchange standards within the project;
Arranging the dispatch of outgoing company documents and maintaining their registration;
Organizing the receipt, initial processing, registration, proper forwarding, and accurate storage of incoming documents in relevant databases;
Assigning numbers and identifiers to documents – numbering technical documents according to the appropriate coding system;
Conducting document exchange in accordance with internal project document control procedures;
Informing team members about expired documents;
Organizing and participating in familiarization/handover meetings and taking meeting notes;
Coordinating documentation processes with contractors and implementing companies, ensuring they are provided with necessary documents and samples;
Organizing training sessions for implementing companies on technical document control;
Verifying and registering the compliance of approved contracts;
Ensuring proper documentation during project handover;
Performing other similar tasks assigned by management.


Requirements for the Candidate:


Higher education in a relevant field;
At least 3 years of work experience in document control (experience in civil-industrial construction is preferred);
Language skills: Fluency in Azerbaijani, proficiency in English (knowledge of Russian is desirable);
Computer skills: Proficiency in MS Office;
Strong business correspondence skills;
Ability to work in a team and excellent communication skills.


Additional Information:


Workplace: Baku city, Khatai district, Yeryomenko 73
Work Schedule: 5-day work week (Monday to Friday)
Working Hours: 09:00 – 18:00


Candidates who meet the specified requirements are requested to send their CVs to with “Document Control Specialist” mentioned in the subject line.

Only candidates who meet the initial selection criteria will be contacted.